Updated: Jun 2
Updates in Traffio over May have been focused on working on improving current features and enhancing the usability of the software. Works towards enabling scheduling from tablets and smaller screens have seen changes in the bookings board display. Rules around GST and GST rounding have been included to work better with accounting integrations. Further travel allowances have been added to represent bespoke allowances and work with our API has improved our integration with Netsuite.
To work towards making Traffio more tablet user friendly to move towards allowing more on the field last-minute scheduling the right-hand side of the bookings resources is now entirely scrollable. Previously the filters would stick to the screen and if you were using the software on a smaller screen it would take up the whole right side. Now you’re able to scroll allowing you to see more of your resources at a time and allowing for tablet-friendly scheduling. Booking permits are also now displayed in the booking tiles on the bookings board so you are able to see the permit location as part of your booking details.
The invoice cost centre has a new “Tax rounding” setting. This option sums up unrounded GST amounts first and then rounds the figure to 2 decimals. This was created for customers who found their accounting package (eg some versions of MYOB) was recalculating the GST on pushed invoices and caused discrepancies. After changing the setting in the invoice cost centre, GST on existing invoices can be recalculated provided that they are in draft form. A button will appear next to the total GST amount at the bottom of the invoices to do this. For other accounting packages like Xero this setting is not needed to be turned on as Traffio’s round tax per line item matches.
A new toggle named “Charge tax on invoices” has been added to clients. When toggled off newly created invoices will not calculate GST.
Negative dollar values are now able to be introduced into invoices. This is to allow for discounting in invoices, where prior they were flagged as errors on an invoice.
A new “Keep using night rates once they are charged” toggle has been added into the rate schedule overview. This toggle when enables allows for when a shift goes past 6 am or your companies override day shift start time to continue to be billed at night rates rather than dropping back to day rates as they did previously. This allows for a more lucrative rate to be charged for a night shift that goes overtime.
Further travel allowance options have been added to the payroll cost centre to further accommodate for how you pay your employees for travel. These options include an option to entitle those that start at the depot in a vehicle and travel less than the threshold KM’s to get to site. A “No vehicle, not a passenger STS” option and a “No company vehicle” options to travel distance allowance drop-down field to entitle people to the allowance who have not been provided transport for the shift.
A toggle option has also been included in the payroll cost centre screen to disentitle people from travel time, travel allowance and/or travel distance allowance if they are already entitled to LAFHA.
A NetSuite accounting package integration for invoicing has been incorporated into Trafio. This integration allows the ability to override Netsuite customer mapping at a project level and reduces the number of billing items that need to be mapped to items as well as re-enables emailing of invoices that have not been pushed to Netsuite. In the invoice cost centre, the option to determine if Traffio or NetSuite invoice numbers will use has been included to keep consistency with your invoicing.
The billable bookings screen now returns 3 weeks worth of bookings again when first opened.
Ensured rate schedules and revisions have no save or other action buttons when viewed with read-only access levels.
Third party booking API
Added to output of get booking: client_order_number
Added to output of get booking: client_billing_code
The initial filter for the "All jobs" report has been changed from the entire current financial year to the previous month.
Fixed a bug which caused previously made changes to a booking person to be incorrectly bulk-applied to successive bookings in the series.
Fixed an issue that had made the bookings board harder to use on a tablet.
Fixed dropdowns still being interactive on read-only screens.
Fixed an issue that prevented aggregate merging of invoices from working.
Fixed an issue where daily charged items could be double charged if interrupted by a deducted break
Fixed an issue that prevented crew devolving if an item classification used to contain a vehicle but no longer does
Fixed a persistent warning message about invoice cost centre IDs needing to be made of numbers.
Fixed a rounding error that could occur when calculating line items for invoices.
Fixed bug preventing people from showing on the 'Employees' tab in a payroll cost centre.
Fixed an issue where a linked rate schedule may not be preselected when creating a new invoice.
Fixed the "Merge tools" screens asking to save changes when no changes were made.
Fixed the tag field on the equipment detail screen.
This update addresses some system performance issues