December latest updates

December saw a continued improvement and update of existing features as well as the addition new ones into the system. We introduced further Travel Allowance options, New Reports, improvements in Payroll and Billing and as well as a change to the configuration of Day and Night shifts. Exciting new features such as Vehicle Tolls and Setup & Pack up billing were also added.

Tolls

The New Vehicle Tolls Feature now allows you to import your fleets toll charge data. This data is imported from a formatted CSV file. The toll data will then automatically be matched to bookings based on records with the same rego as an assigned booking vehicle, and which took place within the booking’s start and finish time.

Imported toll data will be stored and may be referenced, filtered and exported at any time. Learn More

Setup & Pack Up Billing

Addition of Setup and Pack up billing. This new option added to rate schedules allows for converting the first and last X minutes worked to be billed as setup and pack up line items on an invoice. Further methods of charging setup and pack up are still on our development roadmap.

New Leave Report

New Leave: number of days taken/jobs rejected report has been created. This report counts the number of days when an unavailable period has been set in Traffio. This counts full days, night shifts and day shifts. It also counts the number of times jobs have been rejected, by counting the auto generated leave after rejection of a job.

Day and Night Shift Changes

A new “Day shift end time override” has been added. Combined with the existing “ Night shift end time override” , this allows day shifts to finish at 6pm, but night shifts to otherwise start at 3pm. For the bookings board, configuration options for “Day Shift Start” and “Day Shift End” are now used to calculate when a booking is a day shift or night shift. This was previously hardwired to 6am and 6pm. Bookings going forward will be affected by the configurations you set.

Billing and Payroll Improvements

Billing

MYOB users now have the option to have the quantity and rate to be included into the invoice line item descriptions.

You can now configure what date that appears on the invoice that’s sent out. This is done by choosing whether you want the date that invoice is created on or the date that the booking took place

Credit notes with critical warnings are now prevented from pushing to SmartConnect accounting package, this is in addition to also showing a warning.

Payroll

Improved integration with Xero saw time sheets of employees who have been deleted or terminated in xero no longer push causing it to fail in the past. Warnings have also been added to the pay run and payroll cost centre to alert you when an employee was set up but was deleted or terminated in Xero.

Other Changes

• New risk matrix added

• Two new travel allowance options have been added to allow for kilometres travelled between mobile work sites to be taken into consideration and an option of “Everyone except passengers” to receive a travel allowance.

• Configurations have been added allowing you to hide all worker phone numbers (including team leaders') from clients and fellow crew members for complete privacy.

• Added a config to make a vehicle's friendly name visible on printed works dockets.

• The "Person dockets" report will now display columns for "Arrive at depot", "Leave depot" and "Return to depot" if you have them turned on in your Traffio Configs.

• Added ability to create fuel cards without initially assigning them to a vehicle. Once assigned, they cannot be changed.

• Removed requirement for vehicle odometer readings, submitted forms, to be greater than the current odometer reading.

• A "Branding override" dropdown has been added to invoices, which allows you to change the letterhead on a specific invoice. You can see this if you have the "Override invoice branding" billing permission on your account.

• A "Requester(s)" column was added to the "Invoices" screen, which can now also be filtered by "Requesters" and "Site Contacts". The same changed were made to the invoice merging screen.

Bugs Fixers

• When toggling the leading hand allowance earning item off, in a payroll cost centre, inadvertently affecting travel time earning item.

• When exporting people filtered by skills. The skill filter was previously ignored.

• The duration of service column now sorts when clicked

• Issue with ADP export which resulted in reused earnings rates mapping incorrectly